Keep Everybody in the Loop with a Conference Call
January 16, 2014 @ 01:39 PM | By Jill Huselton
You are about to head to your 9 am meeting. So, you roll out of bed and pour yourself a bowl of cereal and a cup of coffee, and make your way to your office in New York City. You will be joined by Mary, who is sitting in a coffee shop parking lot in Delaware, as well as Steve who is currently dialing in from a hotel room in Georgia. Also on the line will be Ben, who is stuck in traffic somewhere outside of Chicago.
In the current economic climate, more and more companies are abandoning traditional brick-and-mortar offices for the cost-effective virtual work environment. In many cases, teams will only meet once in a blue moon but will be able to accomplish projects over great distances instead of in the same physical setting.
As anyone who works with a team of people in an office can testify, however, it takes time to get to know the habits and personalities of your coworkers. Oftentimes, it could take a few months before a team really clicks and gets rolling. When forced to accomplish this without meeting in real life, teams require advanced solutions for working together and making sure that everyone is on the same page.
Additionally, there are logistical issues related to collaboration that must be overcome in order to experience success. Real-time communication must ensue without excessive time delays. When trying to edit a draft together, in other words, you can’t wait all morning for an edit to come back via email if it is time sensitive. True collaboration is a parallel process, not a linear one. We’ve all lived through the email strings that have different people responding to different iterations at different times. You need to get everyone on the same page to be effective.
Online meetings are the perfect solution for overcoming issues related to both logistics and geographical distance. Through the use of a unified meeting, teams can edit documents in real-time and work on projects both efficiently and cost-effectively.
We want to know, has your team of remote workers had success using online meetings? Tell us about your experiences below.